Put your recurring work on autopilot

Set a workflow to start on its own — daily, weekly, monthly, or quarterly — at the time you choose, with the right people already assigned. Manifestly starts each run on schedule so nothing recurring ever slips through the cracks.

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Weekly Store Audit Active
RepeatsEvery Monday
Start time8:00 AM
Upcoming runs
Mon, Aug 10 JLPS Scheduled
Mon, Aug 17 JLPS Scheduled
Mon, Aug 24 JLPS Scheduled

The work repeats — the reminders shouldn't be your job

Somebody has to remember to kick off the Monday audit, the month-end close, the quarterly review — and manually start it, and pick who's on it. A recurring schedule does all of that for you, on time, every time.

Started by hand
  • Someone has to remember to start it
  • Assignees get picked again every time
  • A busy week means a missed cycle
On a schedule
  • Runs start automatically at the set time
  • The right people are already assigned
  • Weekends and holidays handled for you

From workflow to autopilot in three steps

1

Pick a workflow

Choose the workflow you want to run on repeat — your standup, your inspection, your month-end close. Any workflow in your account can be scheduled.

2

Set the cadence & time

Daily, weekly, monthly, quarterly, yearly, business days only, or a custom pattern — then the time of day it should start. Assign the people who'll own each run.

3

Let it run

Manifestly starts a fresh run for every occurrence, assigns it, and names it with the date — while you watch what's coming up on the calendar.

Any cadence your work actually follows

Recurrence isn't one-size-fits-all, so the schedule builder isn't either. Repeat every day, on specific weekdays, on a day of the month, every few months for a quarterly rhythm, once a year — or drop into a custom pattern when your cycle is its own thing.

  • Set the exact time of day each run should start.
  • Schedule the same workflow more than once for different teams or cadences.
  • Pause a schedule anytime by switching it inactive — no need to delete it.
Daily Business days (M–F) Weekly Monthly Quarterly Yearly Custom
Choose schedule
RepeatsWeekly · on Monday
Every1 week
Time of day8:00 AM
Set start date in futureAug 10, 2026
Set active — the schedule starts producing runs

Weekends and holidays, handled

A monthly run that lands on a Saturday, a quarterly close that falls on a holiday — you shouldn't have to nudge the date by hand every time. Tell the schedule what to do when an occurrence hits a non-working day, and it keeps your recurring starts (and their step due dates) off weekends and holidays automatically.

  • Start on the scheduled day — leave it exactly where it lands.
  • Move to the next business day.
  • Move to the previous business day.
  • Skip that run entirely and wait for the next occurrence.

Holidays come from the business calendar attached to your workflow, so a moved run notes on its activity feed why it shifted.

November scheduled lands on a holiday
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Holiday (Nov 27) Run starts Nov 28
Activity: “Moved off the holiday — started on the next business day.”

Every run arrives assigned and named

Set the people (and roles) on the schedule once, and every run it creates comes out with them already assigned — no re-picking the team each cycle. Give the schedule a name with a date variable, or leave it blank and Manifestly appends the date for you, so each run is easy to tell apart at a glance.

  • Assign specific people, and map workflow roles to real users.
  • Add tags and pre-fill field values so each run starts ready to go.
  • Route the run to a Slack channel for the team that owns it.
Each run is created with…
Name
Weekly Store Audit {{date}}
“Weekly Store Audit — Aug 10, 2026”
Assigned
JLJordan Lee PSPriya Shah
Also carried over
Role → user Tags Field values Slack channel

See what's coming, all in one place

The Scheduled Runs page lists every active schedule and lays out upcoming and in-progress runs on a calendar — with holidays marked — so you can spot the month ahead at a glance. Filter by workflow, person, or tag to zero in on exactly what you care about.

  • Upcoming runs and their assignees, laid out by date.
  • Filter by workflow, person, department, or tag.
  • Duplicate an existing schedule to spin up a similar one fast.
August 2026Scheduled Runs
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= a run starts that day

What teams put on a schedule

Operations & retail

Daily opening checks and weekly store audits.

A run starts every Monday at 8 AM, already assigned to the shift lead on duty.

Finance & accounting

Month-end close and quarterly reviews.

The close kicks off on the 1st — and if that's a weekend, it moves to the next business day.

Compliance & maintenance

Recurring inspections and safety rounds.

Each cycle produces a dated run, so you always have a record of what was checked and when.

Recurring schedules, answered

Daily, on specific weekdays (including business days Monday–Friday), weekly, monthly on a day of the month, every few months for a quarterly cadence, or yearly. You can also build a custom recurrence when your cycle doesn't fit a preset, and set the exact time of day each run should start.

You choose: start on the scheduled day anyway, move to the next business day, move to the previous business day, or skip that occurrence entirely. Holidays are read from the business calendar attached to the workflow, and a run that shifts records why on its activity feed.

Yes. Set the assignees (and map any workflow roles to users) on the schedule once, and every run it creates comes out already assigned. Tags, pre-filled field values, and a Slack channel carry over to each run too.

Give the schedule a name (you can include a date variable), or leave it blank and Manifestly appends the run's date automatically — so each cycle is easy to tell apart, like “Weekly Store Audit — Aug 10, 2026.”

Yes. Switch a schedule to inactive to stop it producing new runs, and switch it back on when you're ready. The schedule keeps all its settings while it's paused, and you can duplicate an existing schedule to create a similar one quickly.

The Scheduled Runs page lists your active schedules and shows upcoming and in-progress runs on a calendar with holidays marked. Filter by workflow, person, department, or tag to focus on what matters.

Other Features

Design your process

Workflow Customization

Shape exactly how each workflow behaves — logic, data, timing, and documentation.

Workflow Versioning

Make changes and collaborate on workflow improvements in a private Draft, keep a stable Published version for your team, and maintain a full version history with restore.

Conditional Logic

Customize your workflows to conditionally hide or display workflow sections and steps based on data collection or the completion of a different step or section in the workflow.

Workflow Approvals

Add a required sign-off to any workflow step so work gets reviewed before it moves forward. Assign the person who owns the decision, hold the steps behind it until they approve or reject, and keep every decision on the record.

Relative Due Dates

Set expectations for when tasks are due and send notifications to users. Due dates are also utilized in our calendar integration.

Business Calendars

Attach a holiday calendar to a workflow to keep due dates and reminders off weekends and holidays. When a date lands on a day off, snap it to the next or previous business day — and move or skip recurring runs that fall on one.

Data Collection

Add data collection fields to your workflows. Users can enter data, choose from a list, upload images and files, and even collect signatures.

Data Tables

Keep reusable reference data in a shared table and pull it into your workflows. Choose a row in a run and Manifestly auto-fills the rest of that row into your other fields. An Enterprise feature.

Embed Links, Videos, and Images

Customize your workflow steps to add videos, images, and links to supporting documents to make them not only a list of what to do, but also a document of how a process should be done.

Workflow Automations

Set up one workflow to automatically create and assign another workflow when a specific step is completed in the original workflow.

Send a Customized Email on Step Completion

Customize an email to be sent when a step in your workflow is completed, providing real-time updates to the team.

Set Due Dates for Steps Based on Date Data Collection Fields

Use step data collection to drive due dates in your workflows, ensuring that deadlines are accurate and meaningful.

Subtasks

Define lightweight subtasks within a step to help your team follow a step-by-step process for completing a task.

QuickLists for Ad Hoc Tasks

Create lightweight, ad hoc task lists for one-off to-do items or collaborative team lists that don't require recurring workflows.

Organize with Tags

Keep your workflows and runs organized by using tags. Tags act as flexible folders to easily filter and find your tasks in Manifestly. Set up tags to track work by client, property, type of work, and more.

Manage your Standard Operating Procedures - SOPs

Create, edit, and publish your standard operating procedures. Keep your documentation updated and ensure everyone is using the most recently updated process documentation.

Send a Customized SMS Message on Step Completion

Customize an SMS message to be sent when a step in your workflow is completed, providing real-time updates to any phone number.
Delegate & automate

Assign and Automate

Get the right work to the right people, on schedule — automatically.

Schedule Recurring Runs

Schedule daily, weekly, or quarterly workflow runs to ensure recurring tasks are completed on time. Receive notifications on run activity, such as when a run has started.

Role-Based Assignments

Assign steps in your workflows to a role and then assign people to a role on a run-by-run basis, giving you more control over recurring assignments.

Automations with Zapier

Connect with 1,000+ apps using our Zapier app to automate data and workflow connections across platforms, ensuring seamless integration.

Import Runs

Import 200 workflow runs at a time using our spreadsheet importer. Set custom start and due dates, assign participants, add tags, Slack channels, and more.

Initiator Role

Automatically assign steps in the workflow to the person creating the new run using the Initiator Role, streamlining role-based task delegation.

Display Assignments in a Calendar

Visualize and manage your tasks within a calendar to plan ahead effectively and stay organized.
Stay on top of it

Track Progress and Reporting

See what's done, what's late, and what's coming — across every run.

Calendar Integration

Manifestly integrates with both Microsoft Outlook and Google Calendar so you can view your assignments and upcoming runs within your regular calendar.

Bird's-eye View of Tasks

Track task progress and work on multiple runs all on one summary page that highlights assignments, late runs, and late tasks.

Customizable Dashboards

Customize your dashboard using as many dashboard "widgets" as you want to show exactly what you need to stay on top of for your organization's recurring tasks in Manifestly.

Reminders

Set up reminders on workflows or runs. Reminders can ensure your team does not miss deadlines in their assignments.

Reporting & Data Exports

View real-time reports of exactly what steps are done and what are left, with summary views across runs. Our data export feature gives you all the detailed data from your runs in a format easily imported into a spreadsheet or business intelligence tool.

Inbox

A single inbox page that consolidates your assignments, runs, and tasks. This unified view helps you stay organized, reduces the need to jump between screens, and makes it simpler to prioritize and manage your workload.
Governance & security

Govern, secure & prove it

SSO, granular permissions, and a complete audit trail — the controls enterprise teams need to run their work and prove how it was done.

Departments & Locations

Use departments to organize teams and workflows, as well as maintain security by keeping runs and activity private from your whole organization.

Permissions

Control access and abilities in the system using user permission roles. Admins, Users, and Limited Users all have different rights levels.

SAML SSO

Set up SAML SSO to control access to your Manifestly account. Manifestly supports Okta, Azure AD, Auth0, OneLogin, and Google SSO.

Guest Users

Invite external users to participate in workflows without requiring full accounts. Maintain security while allowing seamless collaboration.

Custom Branding

Create a branded environment by customizing your workspace with a company-specific logo. The logo appears in emails, guest run pages, and login pages.

Initiator Role

Automatically assign steps in the workflow to the person creating the new run with the Initiator Role, simplifying the setup and execution of recurring tasks.

Audit Trail

Every action — who did what, entered which data, and when — is captured in a searchable, permanent activity log, so you can prove exactly how work was run.

API & Webhooks

Full read/write access over the Manifestly v2 REST API plus webhooks, so Manifestly fits into your existing systems, provisioning, and reporting.
Collaborate & audit

Communicate

Keep the conversation — and a permanent record of who did what, and when — in one place.

Comments & Mentions

Collaborate with your team within a run without relying on emails or other communication methods. You can also add Manifestly directly to Slack.

Searchable Account Activity Logs

Every action taken — who completed a task, entered data, started and finished a run, and more — is stored in the cloud, forever, making it easy to audit who did what and when on previous runs and tasks.

Bulk Send of Reminders

With one click you can send out reminders to everyone working on a list of runs to help ensure your team completes tasks on time.

Trusted by organizations big and small for their recurring workflows

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Schedule Recurring Workflow Runs

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